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Shared office spaces have become popular among businesses who can no longer tolerate the gray and dreary cubicle landscape. In comparison, shared office spaces are fun, encourage collaboration, and are much more cost-effective.

While shared office spaces may have limited space, we’ve seen clients find creative ways to organize their shared offices to maximize space, light, and organization. Here are a few ideas to keep a shared office space ergonomic and worker-friendly.

Declutter your office

When you’re preparing for meetings and putting out fires, it can be difficult to stay tidy in the workplace. Important papers get misplaced, pens and paper clips become scattered, and cords can tangle along the floor. The physical clutter starts to take up space in your mind, adding stress and anxiety.

Take the minimalist approach. Only use what you need, and find a place to store or discard everything else. Consider purchasing a desktop organizer for office supplies and folders. Post-it sells its own organizer for pens and sticky notes.

Be sure to check out Novel Coworking’s previous tips on decluttering an office space.

Rearrange the furniture and desks

Arrange your office furniture based on use and functionality. In other words, focus on making your office productive.

Limit the pieces of furniture by having coworkers share a larger table, instead of using two separate desks. Move the garbage can close to desks to save workers from getting up and walking across the room. Most importantly, maximize the space by removing anything that blocks movement and access to important devices by keeping doorways clear.

Add a touch of personalization

In any work environment, it’s important to find ways to personalize your workstation. Not only can it help team members maintain a sense of individuality, it can be a burst of inspiration or motivation during the day.

Bring a few objects that hold some personal meaning to you. It may be a family photo, a vase of flowers, artwork or some books. Avoid bringing anything distracting (video games, fidget spinners) or anything that could add to office clutter.

Use a dry-erase whiteboard

Verbal and written communication is common, but not the only way to convey an idea. Some people are more visual and need to draw diagrams or pictures to describe a concept.

Hang a dry-erase whiteboard on your office wall. Whiteboards act as a canvas for businesses to collaborate, whether it’s on an app interface or just a list of things to do before the end of the day. Novel Coworking provides dry-erase whiteboards for all businesses with a private office, as well as dry-erase tables for quick collaboration in the coworking area.

Create a common area for meetings

If your team is separated by workstations, consider designating a room or area to hold quick meetings or brainstorming sessions. Ideally, this space should be spacious and free from any clutter. Having a secondary work area can help break up the hours of monotony sitting at the same workstation.

Try Novel Coworking

If after all the reorganization, you still find your space to be uninspiring or disorganized, it might be a sign to start looking elsewhere. Novel Coworking offers a variety of office solutions based on space, pricing, and individual business needs. Visit our pricing and plans page to learn about some effective alternatives to your existing space.

Want to learn more ways to make the most out of your business’s office space? Follow the Novel Coworking blog to get more useful tips, guides, and articles.