One of the best ways to increase profitability and drive business growth is to find innovative and creative ways to improve productivity. Many small business owners focus on their to-do lists, reducing the number of meetings they attend, and reducing deadline times to increase productivity. There is no doubt that these methods are effective, but there are also other, more creative ways to try out, that many people overlook.
In this article, we are going to focus on how some simple changes to your workspace have the potential to increase productivity and collaboration. Recent studies have shown that, far from improving productivity, companies that employ a cubicle-style office setup may actually be sabotaging the goodwill and morale of their employees.
Creating A Designated Relaxation Area Could Improve Productivity
As an employer and entrepreneur, it is understandable that you want to get the maximum benefit from your workforce. After about 45 minutes, the brain loses focus and productivity decreases.
Providing a space where your employees can take a comfortable break could drastically increase their productivity, make them feel valued and enjoy coming to work. Some of the most successful companies in the world, such as Google, have now embraced this idea and provide relaxation areas and pods, which help created a happy, positive, and productive workplace.
Take a step back and look at your current working environment as an outsider. Ask yourself “Would I want to work here every day?” If the answer is no, then think about which aspects of the working environment you could change to improve the happiness of your team.
Different People Respond Better To Different Environments
As well as providing a relaxation area for your employees, it is also important to understand that not everyone works well in the same conditions. Some people are capable of reading a book or studying for an exam with background music or white noise. For other workers, absolute silence is a must, to help them focus and concentrate.
Consider the benefits of creating a quiet area for your employees, since some people need peace and quiet to produce their best work. However, don’t be tempted to fall into the trap of making the quiet zones individual cubicles, as this entire concept is built upon the foundation of making the quiet zone an attractive area to work in, and barely anyone wants to be confined to a cubicle.
Declutter The Work Space And Consider Some Interior Decoration
When you work in the same environment day after day, it is easy to become accustomed to the mess and debris of an everyday office. Papers, files, and wires over every desk may give the impression of a busy working environment, but the reality is that clutter can and does harm your productivity. Time is wasted sifting through piles of papers or working out which plug is connected to the printer when it needs to be rebooted.
Furthermore, the initial impression an untidy office presents to a potential client is unprofessional and could cost you more business opportunities than you realize. If a prospective client thinks that your business is organized chaos, they are much more likely to take their business elsewhere, for fear that their work might get misplaced amongst the chaos.
Green and blue colored walls have also been shown to increase productivity, whereas gray and white walls can have quite the opposite effect. These may seem like minor things, but it is this sort of attention to detail that can make a noticeable difference for your company.
To learn more about decluttering your office, read our previous post: 5 Simple Steps to Declutter Your Office Space.
Evaluate How Technology Is Used In The Office
Consider investing in more modern technology or updating your technological processes. Although it might cost money initially to update your computer systems, if your current technology is old and out of date, then failure to invest in more modern technology could be costing you significantly more than a new computer. Think how often you have sat staring at a computer screen waiting for it to do something; it may be a cliche but time is money.
Think about the placement of your devices, such as printers, phones, computers, and other shared hardware. Do they encourage efficiency or teamwork? Or does it slow down the process further? If you need to print multiple pages a day, move your printer closer to the rest of the computers, and switch outlets with less used devices (maybe an unused computer or fridge).
At Level Office, we provide open coworking spaces that encourage networking, collaboration, and creativity. We offer traditional office suites for large companies and more affordable coworking options. No matter how small or large your business may be, you’ll find a solution that’s best for your company.
If you would be interested in a tour of one of the many Level Office’s around the country you can arrange one by completing the form here.