You may be familiar with the dangers of sitting down for too long. Some will say it’s worse than smoking, while others might say that claim may be a little exaggerated. Either way, it is certain that prolonged sitting can cause back pains and neck strain that stretching can’t fix. So what can you do about it?
Fortunately, a new kind of office desk known as the standing desk has gained popularity in recent years, and we’ve even seen a few in some Novel Coworking offices. While working at a standing desk may seem tiring (and maybe even a little ridiculous) at first, standing desks have given workers a more reinvigorating alternative to the computer chair.
The Pros of a Standing Desk
Encourage higher productivity and alertness
Sitting in the same spot can make you feel sluggish and even drowsy — but standing can keep you moving, which can help keep you motivated and thinking as you work throughout the day. No surprise then that some managers are finding success through stand-up meetings: meetings where the individuals must participate by standing. The results? Participants felt more engaged with the work and one another.
Increases blood flow and stretches your muscles
Studies also show that sitting for too long has been linked to several diseases, including cardiovascular disease, diabetes, and even cancer. While a standing desk isn’t the universal answer, it can help break up a dangerous habit with intervals of activity and motion. One study conducted by the BBC found that the use of standing desks positively affected blood glucose levels and even improved asthmatic symptoms.
Improves spinal structure and posture
Call it iHunch, computer neck, or any other name you want, the result is the same- using a computer for a long time is bound to strain your spine. Posture isn’t just about how you look— it affects your bone strength and even your confidence. When you stand, you tend to naturally adopt a straighter spine and more upright posture as you work. Finding an adjustable standing desk is crucial if you want to prevent the forward neck position that many laptops on desks cause.
Helps burn calories and lose weight
Standing leads to higher heart rates, about an average of 10 beats per minute (BPM), and that leads to a difference of about 0.7 calories per person. “If you stand for three hours a day for five days that’s around 750 calories burnt. Over the course of a year it would add up to about 30,000 extra calories, or around 8lb of fat.” says Dr. Buckley from the University of Chester.
The Cons of a Standing Desk
Sore feet and tired knees
Standing for extended periods can be pretty tiring, particularly if you’re not wearing comfortable footwear or insoles. After a few hours, your feet may feel sore, and you may start shifting weight between both legs. By the end of the day, your whole leg may feel like burning, and if you don’t balance stationary standing with stretches and regular exercises, working at a standing desk could be damaging to your muscles.
Veins in the lower legs have to transport blood from the heart, all the way to the feet and back up to the heart again. When people stand for too long or wear ill-fitting clothing, the veins may have to do extra work, resulting in a slight swelling that appears on the surface of the skin. This can be known as varicose veins. This is frequent in servers, nurses, and other workers that stand for a long time.
You don’t lose that much weight (right away)
It may seem like standing can lead to several pounds of lost weight, but it may take some time, maybe even a few years before you can get to that point. According to Bloomberg, 50 calories can be burned a day, which amounts to about 22 pounds over the course of 4 years (still beats how much weight you can lose while sitting though!).
Lack of real evidence
Standing desks are still a relatively new concept, so there aren’t many studies on their long-term effects. One article strongly suggests that many of the existing studies were flawed: either in sample size, length of study, or just overall poor research design. We may have to wait for more accurate and insightful reports to determine the true impact of standing desks.
Standing desks can be quite the investment, but it can ultimately be a very rewarding one. Our modern work culture encourages us to stay seated for long periods on the computer, but only recently are we discovering how dangerous that can be. While standing for the full day won’t make you suddenly healthy, it’s important to switch up your work habits from constant sitting to light pacing, standing, and even breaks to walk around the block. At the end of the day, all that matters is that you avoid staying hunched and completely sedentary while working.
Standing desks are becoming popular in both our shared office spaces and executive offices. Contact us today about getting your own one set up in your office! Continue to read about the benefits of fo coworking spaces.
You had a hard day at work, a long commute home, and you still have to make dinner. You want to work on personal projects or learn new skills, but you just don’t have the energy or time. Before you know it, it’s already late and you need to sleep before work the next day, so you put it off for another time. Rinse and repeat.
Many of us want to learn and do things outside of work, but with such few hours in the day, staying passionate about projects outside of work can feel draining.
Here, we’ll cover how to ensure you boost your productivity even after a full workday.
Learn to manage your time better, then make it a habit
Time management is at the heart of productivity. We’ve covered some time management tips in the past, from timeboxing to scheduling events on your calendar, but it’s important to develop a habit out of these tips.
Be patient- too often people believe time management drastically improves after a few days of owning a bullet journal, miss a few days, then give up entirely. The same goes for after-work activities. Schedule your projects and set aside time each day, then stick with it. You may need a few weeks, even months, but without that discipline, you’ll likely always procrastinate your passions.
Limit your distractions and find your zone
There’s a reason people go straight home after work- they want to collapse on the couch, spend time with their family, and watch television or play video games. While there’s absolutely nothing wrong with that, it can be extremely counterproductive if you want to work on a passion project.
Learn how to limit your social media activity, avoid binge-watching, and other distractions. Inc recommends a few apps for avoiding time-wasting on your smartphone. We’ve covered StayFocusd and Freedom as both excellent apps that can cut down on those troublesome, distracting websites.
Sometimes, you get the most work done outside of your home. Consider finding another place to focus on your project- might we suggest a coworking space?
Pick passions and interests that you actually care about
If your project isn’t something you particularly care about, then of course you’ll continue to put it off until another day. If you really want to get some traction, pick something that you’ll actually enjoy doing or that you care about.
You’re always going to be tired, or lack the hours during the day, but if you really love what you do, you’ll find the time and energy to do it.
Set realistic, achievable goals to hold yourself accountable
For certain activities, you may only want to do them when you have time, and that’s acceptable. However, if you have a personal project or skill you’re trying to accomplish or improve on, you should make it a point to set a standard for yourself.
Every month (or time interval that best suits you), write down a few goals you want to reach. Perhaps you want to cover certain lessons every week or learn ten concepts every month. Maybe you want to read thirty pages every day. Whatever it is, the more concrete objectives you set for yourself, the more you can hold yourself accountable and actually track your progress.
Need a little help staying productive? Check out our previous post on productivity podcasts to tune into.
These are but a few different tips you can try, but by no means are they the only ones. What projects are you working on, and how do you stay productive? What tips do you have for others? Let us know on our Facebook or Twitter accounts and we’ll reshare the best responses.
You may not think about it during the day, but your office layout can make a huge impact on your mindset and your work. With a few adjustments to your office furniture, you can design a more productive and pleasurable work experience.
What’s an office layout?
This seems like an obvious answer: it’s how your office equipment and furniture are laid out within a certain space. However, we don’t want to just arrange these items based on space- office furniture and equipment should be arranged to maximize productivity, creativity, and collaboration.
It’s that second part that many businesses fail to grasp. Your office environment should encourage you to get more work done and communicate with the rest of your team effectively- sometimes, these objectives aren’t easy to accomplish when you have a lot of equipment, a lot of workers, or not enough office space (or all three).
What are the best types of office layout?
Experiment with different layouts until you find one that best compliments your workflow. Try using one of these layouts:
Most commonly found in older office buildings, the cellular or cubicle office arranged employees and desks by rows and columns, often with low walls to divide people and (supposedly) retain their concentration. While these layouts still exist, they are gradually being phased out in favor of more open layouts.
Open Office Layout
In contrast, an open layout removes doors and walls as barriers to communication and collaboration. Multiple workers may share a single table, and the tables may be scattered throughout the space. These layouts have become more popular with startups as well as large tech firms as it encourages more immediate communication.
Read our previous article on how open offices can actually enhance your productivity.
Directly inspired by an open office layout, a coworking layout also eliminates walls or boundaries, but is much larger and often shared among multiple companies. The coworking space may feature couches, shared desks, private or dedicated desks, or high counters. Coworking has the added benefit of encouraging cross-company communication and networking.
Some businesses may have unique services or products they work on and may decide to arrange their offices around the most frequently used equipment and machinery. For example, a startup that focuses on recording podcasts may strip their space and lay their computers, chairs, and other equipment around the recording microphone.
Match your company culture with your office layout
Ultimately, no one can tell you how to arrange your team, furniture, and equipment- you have to decide what’s best for your business.
One way to design your office layout is by basing it on your team’s needs and culture. Ask yourself these questions:
- What does my business do?
- What are the most common tasks each day?
- What devices, equipment, or furniture do my team require to accomplish their work?
- Open layout or cellular layout?
- Collaboration or privacy?
- Creativity or efficiency?
At the end of the day, these questions are about your business’s brand and culture. Ask yourself whether your space accurately and honestly reflects the team’s personality.
For some more advice, check out our previous post on how to create an engaging workplace, and read our office layout do’s and don’ts.
The Impact of an Office Layout on Productivity
Cubicles are a thing of the past. According to BizJournal, 81% of office owners and managers say office space is “very important” when it comes to hiring top talent, and 78% say they’re “increasingly being asked for open-office environments” and “more collaborative workspaces.”
Where and how your team works greatly affects the end product of their labors. When you make it easier and more enjoyable for your team to work, you can look forward to a stronger, more enhanced version of your brand.
Work can be a grind, so it’s important to have hobbies on the side to help you relax, focus, and overall, stay productive.
We’ve compiled a list of hobbies that absolutely anybody can get into, but would take a lifetime to master. Consider setting aside some time each week between your work, family and other obligations to try these out and incorporate it into your routine!
With social media, people have gradually shifted their reading habits from concentrated reading to skimming for facts. Deep-reading harkens back to a time when people found solitary places to read long texts, often focusing on the symbols, themes, and concepts presented by the book. You can do it with any book, just slow down your reading pace so you can fully absorb each sentence with clarity. Visit Longreads for some other in-depth interviews, books, stories, and essays. Check out Novel Coworking’s list of 8 must-read books for 2018.
If you really want to stay productive in your free time, the best thing you can do is to exercise. Doesn’t matter what kind you do- whether it’s Brazilian jiu-jitsu, Crossfit, yoga, or just a quick run- getting your heart and lungs pumping can be liberating while helping you stay focused and energized. Look for gyms and fitness centers near your home, and try to fit in an hour or two of training before or after work. Above all, exercising can help you stay fit and healthy, especially if you sit in front of a computer at work for most of the day.
Everybody wishes they had more time to cook. The truth is there is time! Sometimes the biggest challenge is finding the right recipe- one that doesn’t take too long and doesn’t require multiple trips to the grocery store. Allrecipes is an awesome starting point. They have a gallery of popular recipes with reviews from the community, a recipe finder with ingredient search, and filters for cooking time or cuisine. Save your money, stay healthy, and develop one of the most important skills by cooking at least twice a week. You won’t regret it.
Writing a blog or journal
Writing isn’t just one of the most productive hobbies, it can also be a great method of recording moments, thoughts, and feelings, as well as a timeless way of communicating with someone miles, or even centuries apart. One way to practice writing is through a blog. Not only do blogs let you communicate with readers directly, but it has become a way of earning money for many writers. We recommend reading The Minimalists’ guide to starting a blog, which walks you through each step in detail. Don’t feel like sharing your thoughts with the world quite yet? Try out journaling. Journals can help you think through complex issues and emotions, without fear of being judged.
Drawing and painting
Similar to writing, drawing can be a powerful alternative to traditional communication, like speech or the written word. Drawing (and painting) can help reveal hidden emotions and thoughts, and revisit how we view the world. However, compared to methods of traditional communication, the barrier to entry for drawing is typically higher and is not often treated with the same importance. Drawing on the Right Side of the Brain has become a popular introductory course and book taught by Betty Edwards. After just a few pages of reading and practicing, you too will realize drawing isn’t as difficult as people make it out to be, and can actually be deeply relaxing and satisfying.
Time is never wasted when it’s spent helping someone else. There’s something profoundly rewarding about using your free time to volunteer at a soup kitchen, contribute to a charity, or assist at a shelter. Visit Idealist and VolunteerMatch for safe matches with organizations and activities based on your skills and experiences. It doesn’t take much to make a difference.
Programming isn’t just about making apps or video games- it represents the language of the future. That’s why so many schools have begun teaching it as part of the curriculum. The next generation will develop software and programs that we’ve never dreamed of. But even as a hobby, programming will teach you new ways of problem-solving that can be applied to other fields and aspects of your life. Codecademy offers an easy way to learn through a code editor with a built-in tutorial and preview window. Harvard University’s CS50 course is just as good, complete with filmed lectures, problem sets, exams, and homework.
Travel and Sightseeing
Travel shouldn’t be limited to the once-a-year vacations! You don’t have to plan a whole month or save a fortune, you can start exploring the world on a shoestring budget. Try using Skyscanner, a website and app for tracking the best flight deals. You probably already know about Airbnb, but you can get the local experience and stay places for free through Couchsurfing. Want to stay somewhere fancier? HotelTonight lets you know which hotels have discounts tonight or the following night. Even if you can’t get away for a weekend, you can always explore your own city. You’re bound to find something you didn’t know was there before.
Have experience with dogs? Why not walk them in your own time? Get some cardio in your free time while exploring local areas and meeting new pups. On top of it all, you can make some extra cash on the side (some walkers make up to $20 for each walk!). Check out Wag!, an LA-based dog-walking app that connects walkers with pet owners. Check to see if your city is supported.
Here’s our advice- give it some time! Hobbies aren’t supposed to be stressful second jobs, they’re meant to provide some levity and balance to your existing obligations. Put in a few hours in each week, and you’re guaranteed to develop some skills and perspectives that can even help you in your daily work.
Check out our previous blog on getting a productive start to your morning.
Make sure to follow our blog for more guides and posts on productivity and all things entrepreneurship.
Choosing an office space for a business is a difficult but important decision to make. The space you ultimately choose will come to represent your brand and influence how your team performs. Before you make your decision, you should do your research to find the space that best fits your business’s needs.
There are a lot of considerations to make in finding commercial office spaces for rent. While we can’t make your final decision for you, we can help steer you in the right direction in determining the space or spaces that work best for you.
1. Plan for Your Office Needs
Forget about “best of” lists and fancy awards- the best office is one that supports businesses to do their best work. That includes:
- Space – how much square footage of space does your business require to operate efficiently?
- Number of offices – are you a large business that needs private offices for each member?
- Location – where your business is situated can impact how your clients interact with you. Check out Business Insider’s list of 50 best places to work in the USA.
- Amenities – Coffee machines, printing services, mail delivery etc. Typically more amenities mean a higher monthly or yearly rent.
- On-site staff – From the receptionist to the community manager to the cleaning crew, a helpful team can make all the difference in an office.
- Transportation – The ideal office should be close to public transportation or main roads and highways. The easier the morning commute, the more productive the team can be.
2. Calculate Your Monthly or Yearly Budget
Moving offices may seem straightforward, but it can quickly become a costly investment if not properly accounted for.
If your business involves moving from a previous location, start by evaluating the cost of moving. These costs typically include the cost of hiring a moving company or renting a moving truck. Keep in mind your previous office location may require an early termination fee under a rental contract.
Consider additional costs, such as electricity, heat, Internet and parking spaces. While some places may quote a reasonable rate, make sure it’s inclusive of all the other utilities your team may need.
Once you add up your costs, evaluate whether a move is right for your business. For many startups, a coworking solution may be more cost-effective. For medium-sized businesses, a shared office suite may be more effective. Explore your options and consult your team for the best route.
3. Focus on a List of Potential Locations
Location is everything! Once you begin to find spaces based on your personal criteria, consider where the building is located. Is it in a safe neighborhood? Are the rates reasonable for the area? Is it close to public transportation, nightlife, restaurants, other relevant or important services for your business?
Start listing down locations that best match your expectations. Some may be in completely different cities or states. It’s important to get the opinions of other key stakeholders in your team. Would they be willing to relocate?
Check out Novel Coworking’s various locations across the nation.
4. Tour, Interview, Research
Start researching your list- the locations and the building. This is the only way to determine the viability of potential locations.
Determine what kind of space your business needs. Do you need an extension to your business’s existing offices? Or perhaps you simply need a temporary coworking solution.
Many office space providers offer tours of their location. Don’t just settle by going off images or 3D renders- you need to visit them in person to make a decision. Can you see your business’s culture developing within the space?
You may also spot something during your tour that wouldn’t have shown up on the webpage- a dilapidated corridor, or leaky pipes. In-person visits will also help you measure the specifications of each room, allowing you to determine whether you can move in existing furniture and infrastructure.
Most importantly, touring a location with your team can really help you accurately envision how your business may operate within the environment. There’s no point in having a large and spacious office that none of your team members feel connected to.
5. Negotiate Your Lease
You’ve narrowed your choices to one or two spaces. Now it’s time to negotiate the terms of your lease contract.
Keep in mind not all places will allow negotiation of a contract. However, they may be open to a flexible rate depending on a few factors, including the expected length of stay – the longer your business expects to rent out the space, the better position you may be to negotiate a lower average rate.
Plans may vary also depending on your need. Monthly plans may be more suitable for shorter stays, while Yearly plans will help you save in the long run.
Have your team’s general counsel or attorney review the terms of the lease as well. You never want to be caught in a position where you inadvertently break one of the landlord’s rules and find yourself moving spaces again.
Your new commercial office space
There’s no specific guide to finding commercial office space- each scenario differs depending on the business involved. However, you can still use these tips and best practices to help find a space that maximizes your team’s productivity and efficacy.
Interested in finding a flexible, customizable solution for your business? Whether you need multi-room extensions or just a new private office, Novel Coworking works with your team to develop a plan fit for your needs. Check out our plans and pricing page.
Time is a resource just as important as money. With only a few hours in the day dedicated to work, how you spend them can impact your overall bottom line.
Business owners and entrepreneurs should strive to find new ways of saving and managing time. A great starting point is finding a robust collaborative calendar app that encourages communication and teamwork.
Why you should use a collaborative calendar
Better time management – To-do lists aren’t enough. If you really want to get things done, block out a time during your day to work on that project or task. Seeing your task as a part of your day will motivate you to better plan the rest of your week.
Reminders – Forget to return a call? Showed up late for a meeting? Next time set an alert by scheduling it on your calendar. No matter what you’re doing, a quick notification on your phone will make sure you’re on time.
Clearer team communication – Stop worrying about time zones or conflicts- sending someone a calendar invite ensures they have the event in their calendar as well. Better yet, sharing a whole calendar with your team allows them to see your weekly agenda.
Want some tips for better managing your time? Check out our previous post on time management hacks.
Top Five Collaborative Calendar Apps
For many businesses, Google Calendar and the rest of the Google Suite has become the defacto cloud setup. It’s easy to use, has a sleek interface, and best of all, is free. No wonder it’s become so popular. Inviting others to view your calendar through a unique URL can be convenient for colleagues. Best of all, it’s already integrated into your Gmail account, so you can easily schedule meeting requests or calls.
If your organization uses Apple hardware, Apple Calendar will already be installed. Make no mistake, Apple Calendar is a sleek app. The interface is as simple as it gets, echoing the same visual design seen in other Apple apps. While Apple Calendar may lack flashy extensions and is limited to Apple and iOS devices, the company’s apps have always centered on simplicity and user experience. As some people say: “It just works.”
Apple uses Calendar, and Microsoft relies on Outlook. Many businesses with desktops continue to use Outlook for its Microsoft Office integration- allowing them to manage emails, contacts, tasks, events in a unified setup. Features include team calendar sharing, side-by-side comparisons, and sending meeting requests straight from email or the calendar. Unlike Apple Calendar, Outlook can be used on both Windows and Apple devices. Subscriptions start at $6.99/month or $69.99/year. You can also purchase Office 2016 completely at $149.99 (for the Home & Student version). Fortunately, the mobile versions are free.
Looking for a more casual, social-oriented calendar set up? Try UpTo. Unlike other calendars on this list, UpTo resembles more of an enclosed social network for planning events- allowing you to view your colleague’s activities in real time, with options for liking and commenting. The app also allows you to follow other calendars, like the schedule of your favorite TV show, or your favorite sports team. You can even set up groups for work, family, projects, and more. Best of all, UpTo integrates with your existing calendars, including Google Calendar, Apple Calendar, Microsoft Outlook, and Facebook Events.
Maybe you just want people to view upcoming events or projects neatly without all the trouble of setting up accounts and permissions. That’s what TeamUp is for. Designed with a colorful interface, TeamUp works to simplify team collaboration. The calendar is so dynamic and customizable, it has been used by everyone from the education industry to technology, including Harvard University, NASA, HPE, Philips, Red Bull and more. Visit their website for a deeper look into real use cases.
As with most tools, a calendar is just a means to an end. You shouldn’t expect your organization to radically change overnight. Collaborative organizational values and practices have to be instilled over time, but having a calendar is a great place to start. When businesses can internally communicate more clearly about what they’re working on, and when client meetings have reminders before they start, operations become almost automatic.
Are digital tools getting in the way of your productivity and organization? Try an analog method with the bullet journal.