An office is more than just a place to work, it’s an extension of your company’s culture and brand, an environment that can stimulate creativity and enhance productivity. That’s why it’s crucial for businesses, from growing startups to established enterprises, to invest the proper resources in finding the ideal office space.
Today, we want to assist in your search and ensure you make the right decisions.
What are Your Office Needs?
Before selecting an office space, it’s a good idea to set expectations by developing criteria based on the business’s needs. These may include (but are not limited to):
One of the primary concerns of an office is whether there is enough space for the team and any relevant supplies or equipment. A general rule of thumb is to have between 100 – 250 square feet per employee, with the latter figure being a more open and spacious office. Presidents, CEOs, and other high-ranking executives may need upwards of 200 square feet for personal branding. Remember to ask how much square footage each office has.
No one wants to work in an old and dirty facility. Clean and well-maintained spaces inspire concentration and focus since there are fewer distractions in the surrounding work area. Besides general aesthetics, cleanliness can also keep workers safe and healthy. Particularly now, in a post-Covid reality, regular cleaning ensures that bacteria and transmissible diseases are killed off. Ensure that whichever building you choose has strict cleaning protocols, robust HVAC solutions and that the space itself is in keeping with all local, state, and federal codes.
Read our 7 Simple Tips to Declutter Your Office for inspiration on maintaining clean workspaces.
Take a short walk outside during a sunny day just to see how lighting can affect mood and mindset. If your office doesn’t have adequate lighting, it’ll negatively affect your work output. According to a study by the American Society of Interior Design, 68% of employees are not happy with the current lighting situation in their office. And because of poor lighting, people can even develop headaches, migraines, eye strain, and other health issues. During a physical or virtual tour of an office, check to see if there is ample natural light and installed light fixtures in the space.
Also, check out our guide to office lighting and productivity to learn more about how light affects work.
Security and Privacy
Regardless of your industry or business, your company must protect its people and assets. A major contributor to security is in your office design. CCTV cameras and secure keycard entry have become industry standards, as well as requirements for every Novel Coworking location. At the end of the day, you want to make sure your team feels safe, and that any sensitive information is protected from public view.
Commuting to the office must be convenient, otherwise, workers will opt to work from home. Check to see if your new space is located by a major highway or a transit line. Most workers will not spend more than an hour of their day commuting to their place of work, so be sure to find a space that is equidistant or conveniently located for all team members.
Finally, you’ll always need some odds and ends for general business, from printing and faxing services to high-speed internet, to conference rooms for holding meetings. Don’t forget to ask your office building manager about the included amenities in the rent. They may drive the initial cost of rent up, but it may save your team money in the long run.
Types of Office Spaces
Executive suites – Typically, executive suites are a group of private offices outfitted with a shared lobby, break room, conference room, or kitchenette, and are reserved for high-ranking executives within a company. The space and seclusion from the rest of the building can demonstrate a sense of power and status.
Private offices – Perfect for growing businesses or solopreneurs, private offices are single unit spaces separate from a larger coworking or business suite. Private offices can offer much-needed solitude from the bustle of more open spaces.
Shared workspace – Shared workspaces range from large open coworking spaces to shared offices, which is a single office split by two or more individuals. What shared workspaces may lack in space, they make up for in affordability. These are perfect for solopreneurs or freelancers who sometimes need a part-time office space.
Virtual offices – Virtual offices offer some of the benefits of office space, without the expenses of a traditional, physical office. These include a prestigious business address, mail forwarding and delivery and even limited use of conference rooms or other amenities.
What Different Types of Businesses Need in an Office Space
For many law firms, affordability is the number one priority. As work may run slow at times, the chief concern is making enough money to cover rent. Fortunately, there are plenty of options available for law firms. The first is signing up for a coworking or open space solution, as this typically is more affordable while providing all the necessary amenities like conference rooms. Alternatively, short-term office space may be more ideal, with a flexible lease agreement providing much-needed freedom. Finally, virtual offices can be used for mail services if having a physical office space is not essential.
Consultants can be flexible with their office space needs, mostly needing a separate space from their home office for meeting with clients. For many consultants and consultancy firms, high-speed internet and meeting spaces are among the top request. A single private office or shared office space may be enough, provided it has the necessary amenities.
For startups and small businesses, office spaces are essential for growth. Not only does it offer a more professional image, but it creates a central hub for the team to operate from. But oftentimes physical and financial capital can be in short supply, so the location must be chosen carefully. Shared office spaces and coworking spaces are ideal because they offer the required room and amenities without sacrificing revenue early on.
For larger businesses like established enterprises, office suites are a must. Not only do they offer much larger office spaces, but they typically have a breakout space with a more customizable layout, which can be important for an ever-growing team. Office technology will also be important, such as high-speed internet, printing and faxing machines, and conference rooms for holding meetings. Large businesses will need to do research regarding the available space and amenities for each of their employees.
Benefits of the Right Office Space
Boosts employee morale
Nothing empowers the company spirit quite like a matching space. It’s no wonder that big companies like Google and Apple invest billions in designing their workspaces. Having a clean, spacious room to work from, with company culture and brand imagery adorning on the walls, can make employees feel proud to work for their company.
Invites creativity and collaboration
In the same way that cubicles can lead to bored, uninspired teams, coworking spaces and shared office spaces breed more creativity and collaboration between team members. When the walls come down between workers, they are more open to sharing and receiving ideas.
Enhances employee productivity
While working from home seems more comfortable at first, family, roommates, pets, television, and other distractions can quickly get in the way of work. Having a separate office space can put one in the mindset of real work, leading to greater levels of productivity.
Finding the perfect office space can be a challenging, but rewarding adventure. Novel Coworking offers a variety of solutions, from fledgling startups to international enterprises. Contact us today to learn why we were ranked in Travel Mag’s list of 10 Best Coworking Spaces in San Diego.